CITY of Wanneroo councillors will consider approving a $3.84 million tender next week for the Yanchep playing fields – subject to loan approval.
The July 12 briefing session agenda included a report on the seven tender submissions received last month, recommending Environmental Industries get the contract as the highest ranked submitter.
The report said the tender amount would result in the project being about $1.5 million under the budgeted $7.37 million.
“The (tender evaluation) panel is satisfied that the proposed costs for the works reflect best value for the City,” it said.
The submission from Environmental Industries achieved the highest ranked score in accordance with the assessment criteria and weightings.
Assets director Harminder Singh said groundwork for the oval was done, with a practical completion inspection planned for tomorrow. A timeline in the report indicated that, if the council awards the tender at its July 19 meeting, construction of the fields could start next month and finish in January.
A four-month maintenance and establishment period would follow and the City would undertake winter planting in June next year.
The report said user groups – Yanchep Red Hawks football and cricket clubs, plus Yanchep Dolphins Little Athletics – were involved in development with the project and generally happy with the design.
As the project will be funded through the Yanchep Two Rocks developer contribution plan (DCP), City staff consulted with major landowners as well as at meetings in April, May and June.
“This consultation has occurred as part of the annual review process for the DCP, part of which comprises a review of all estimated costs for the construction of DCP facilities, which includes the Yanchep Active Open Space,” the report said.
“At these meetings the landowners noted the pre-tender cost estimates for the Yanchep Active Open Space and the fact that this cost estimate will be revised following the outcome of the tender process.”
Acting planning and sustainability director Mark Dickson said because the project was early in the 10-year DCP for community infrastructure, the tender would be subject to the City getting a loan.
“There certainly isn’t enough money in the DCP to pay for the ovals – there will be a loan required,” he said.
Mr Dickson said the City was finalising which lender to go through, with Commonwealth Bank and the WA Treasury the likely sources.
Falling under a separate tender, construction of the sports amenities building is expected to finish next July.
UPDATE, July 20: SUBJECT to loan approval, the City of Wanneroo council approved a $3.84 million tender for the Yanchep playing fields on Tuesday night.
Councillors unanimously agreed on July 19 to accept Environmental Industries’ tender bid to build the playing fields north of Yanchep Beach Road.
They also noted the City would establish a loan to fund a portion of the project because there are currently insufficient funds in the developer contributions plan.
The fields and sports amenities building, to be constructed under a separate contract, are expected to be completed in mid-2017.
“After all these years it’s fantastic to see this project progressing,” Cr Linda Aitken said.